IMPORTANT: Please read information below to assist you in completing your application online.

BEFORE YOU BEGIN 

Welcome to the xxGrantmaker'sxxx online grant application service, powered by SmartyGrants.

You may begin anywhere in this application form. Please ensure you save as you go.

For queries about the guidelines, deadlines, or questions in the form, please contact us on xxxx xxxx during business hours or email xxxx@xxxxx and quote your application number.

Click here (xxxx Insert LInk xxxx) to view the guidelines.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

NAVIGATING (MOVING THROUGH) THE APPLICATION FORM

On the right hand side of every screen, there is a box which links directly to every page of the application. Click the link to jump directly to page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

SAVING YOUR DRAFT APPLICATION

If you wish to leave a partially completed application, press 'save' and log out. When you log back in and click on the ‘My Applications’ link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the ‘Download’ button at the bottom of the application navigation panel.

SUBMITTING YOUR APPLICATION

You will find a ‘Review’ button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel.  You will not be able to submit your application until all the compulsory questions are completed.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then your submission has NOT been received.

ATTACHMENTS AND SUPPORT DOCUMENTS

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a zip drive, or similar. You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time. If you are not able to upload a document, please contact us for support (see contact details above).

COMPLETING AN APPLICATION IN A GROUP/TEAM

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.SPELL CHECKMost internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.

• I certify that to the best of my knowledge the statements made in this application are true.
• I understand that if the Council approves a grant, I will be required to accept the conditions of grant in accordance with the Council audit requirements.
• I consent to the information contained within this application being disclosed to or by the Council for the purpose of assessing, administering and monitoring my current and any future the Council grant applications.
• I understand that if the Council approves a grant, I will be bound by the contents of my application to carry out my project as I have described and my application will form part of my contractual agreement with the Council.

Please fill in details of your Chair, President or Chief Executive of your organisation below as a sign they endorse this application
Question: Name; Type: Contact - Name
Question: Position in organisation; Type: Open (Single Line)
Question: Date; Type: Date

• I certify that to the best of my knowledge the statements made in this application are true.
• I am authorised by my group/organisation to complete this form and I agree that:
• the statements made in this application are true
• all necessary permits/approvals will be obtained prior to the beginning of the project
• the project will be covered by appropriate insurance
• all relevant health and safety standards will be met
• council does not accept any liability or responsibility for the project.

If successful, I will:

• ensure that acquittal requirements are met within 8 weeks of the nominated project completion date
• ensure that funds are claimed within three months of notification, except where there is a co-funding requirement
• accept the terms of the grant in accordance with council requirement
• provide proof of successful co-funding (other grant sources) within six months of notification
• complete the project within twelve months of receiving council funding.

Question: I agree to the above; Type: Single Choice; Options: Yes
Question: Authorised Person's name; Type: Contact - Name;
Question: Authorised Position:; Type: Open (Single Line);
Question: Telephone Number:; Type: Contact - Phone;

I am authorised by my group/organisation to complete this form and I agree that:

• I certify that to the best of my knowledge the statements made in this application are true.
• the statements made in this application are true
• all necessary permits/approvals will be obtained prior to the beginning of the project
• the project will be covered by appropriate insurance
• all relevant health and safety standards will be met
• if successful, I will be required to accept the terms of the grant in accordance with council requirements
• council does not accept any liability or responsibility for the project
• if successful, I will ensure that acquittal requirements are met within 8 weeks of the nominated project completion date
• if successful, I will ensure that funds are claimed within three months of notification, except where there is a co-funding requirement
• if successful, I will provide proof of successful co-funding (other grant sources) within six months of notification
• if successful I will complete the project within twelve months of receiving council funding

Question: I agree to the above; Type: Single Choice; Options: Yes
Question: Authorised Person's name; Type: Contact - Name;
Question: Authorised Position:; Type: Open (Single Line);
Question: Telephone Number:; Type: Contact - Phone;

Declaration

I state that the information in this application and attachments is to the best of my knowledge true and correct. I will notify the Grantmaker of any changes to this information and any circumstances that may affect this application. I acknowledge that the Grantmaker may refer this application to external experts or other Government Departments for assessment, reporting, advice, comment or for discussions regarding alternative or collaborative grant funding opportunities.

I understand that the Grantmaker is subject to the Freedom of Information Act 1982 and that if a Freedom of Information request is made, the Grantmaker will consult with the applicant before any decision is made to release the application or supporting documentation. I understand that this is an application only and may not necessarily result in funding approval.

Question: I have read and agree to the above:; Type: Single Choice; Options: Yes, I have read and agree; No, I do not agree
Question: Authorised Representative; Type: Contact - Name;
Question: Position; Type: Open (Single Line);
Question: Telephone; Type: Contact - Phone;
Question: Email address; Type: Contact - Email;

Privacy Statement

The information requested by the Grantmaker in this application form is to be used for the purposes of determining whether or not an organisation is eligible for funding. The Grantmaker also uses the information supplied to distribute mail of interest, such as: the Grantmaker magazine, events, and funding opportunities.

Information about funded organisations may also be provided to government agencies for the purposes of compiling directories of multicultural organisations in Victoria. Members of Parliament may be supplied with details of successful applications to keep them informed of funding in their electorate. Organisations that do not wish to be on this mailing list should notify the Grantmaker.

Question: I have read and agree to the above:; Type: Single Choice; Options: Yes, I have read and agree; No, I do not agree
Question: Authorised Representative; Type: Contact - Name;
Question: Position; Type: Open (Single Line);
Question: Telephone; Type: Contact - Phone;
Question: Email address; Type: Contact - Email;

Privacy Statement

Grantmaker is committed to protecting your privacy and ensuring that all information provided in and arising from this Grant Application be kept confidential.

Grantmaker may need to collect, use and disclose information about the person, the organisation, the project or other relevant people stipulated in this Grant Application. By ticking the box below, your consent is given to Grantmaker to disclose the information contained in and arising from this Grant Application to a third party so that the third party is able to assist Grantmaker in assessing the Grant application.

If the application is successful, the project summary, name of the applying organisation and amount funded will be made public.

Question: Your Name; Type: Contact - Name;
Question: Role/Position; Type: Open (Single Line);
Question: I am authorised by the applicant to complete this form and I agree with the privacy statement; Type: Single Choice; Options: I am authorised by the applicant to complete the application and do agree with this Privacy Statement
Question: Date application submitted; Type: Contact - Date;