Grant Rounds
A Grant Round is a period of time during which your community can apply for a grant in a given Grant Program. For example, you may accept Environmental Grants between April 1 and May 31.
Sorting Rounds
In SmartyGrants you can sort your rounds by using the arrows in the title bar to adjust your preferences. Rounds are sorted numerically and only applied to current rounds ie: not those rounds that have been archived.
The up arrow indicates a sort ascending versus the down arrow with represents a sort descending.
The arrows become purple to indicate which is the active sort occurring on the screen.
Opening and closing dates and times
In SmartyGrants, you can define grant rounds with a start and finish date and time, or you can leave them open-ended. Applicants can only lodge online Applications during the specified period.
By default, one standard timezone (chosen when your account is created) is set for all of your rounds, for example AEST. If you would like the ability to set different timezones for different rounds within your account, please contact the SmartyGrants support team to have this option enabled.
Web address for each round
Each Grant Round that you run has its own address on your SmartyGrants site. To apply, community members can go straight to that web address, or otherwise visit your SmartyGrants homepage at http://yourorg.smartygrants.com.au to see a list of all of your Grant Rounds.
For more information on the Round link, see Manage your website links.
Private Round
Grant Rounds can be configured not to appear on your SmartyGrants homepage. To access these Grant Rounds, applicants need to know the exact URL address (for example, http://yourorg.smartygrants.com.au/EGMayJune20XX). You might use this feature for running invitation only Grant Rounds, sending the URL address to the invited applicants only.
For more information, see Private Grant Rounds.
Initial Stage
When an applicant submits their Application, SmartyGrants assigns that application to the first Stage and Tasks in your administrative process. This way, new applications will never slip your attention.
For more information on how stages work, see Workflow.
Current vs Archived Rounds
Over time grant rounds will begin to accumulate in a grant program. For the old rounds that are not complete, you can choose to archive these rounds. Archiving a round does not affect what you can do to any of the applications in the round.
Rounds for Acquittals only?
We recommend that you simply attach grant Acquittal Forms to existing applications in SmartyGrants; however, if you are still receiving acquittals for old grants that are not stored in SmartyGrants, a grant round can also be used to accept grant acquittals.
Extensions for individual applicants
If ever an applicant requires additional time to complete their application, an extension can be granted.
Expression of Interest Round
'Expression of Interest" rounds are created in the same way that any Round is created in SmartyGrants. The key consideration is that the Application form that is attached to the Round needs to be the 'Expression of Interest' form. Once these forms have been assessed, then the full Application form can be attached to applications created when the Expression of Interest forms were submitted.