Pricing
This page is relevant to Australian and New Zealand SmartyGrants account holders only. UK users please contact sales@smartygrants.co.uk for pricing.
SmartyGrants Rate Card - Australia
Annual Access Fee
Annual Disbursement* (AUD) | Subscription Annual Fee** (AUD) | Analytics [Optional] Annual Fee** (AUD) |
|---|---|---|
Less than $30,000 | $4,500 | $2,000 |
$30,001 to $100,000 | $8,450 | $2,000 |
$100,001 to $500,000 | $14,075 | $2,500 |
$500,001 to $5 million | $22,525 | $3,375 |
$5,000,001 to $10 million | $28,150 | $4,200 |
$10,000,001 to $15 million | $33,775 | $5,050 |
$15,000,001 to $25 million | $39,400 | $5,900 |
More than $25 million | Price on application | Price on application |
*Annual Disbursement: The total Australian dollar equivalent of the grants, scholarship or other relevant budget that is expected to be, or has been, approved through the SmartyGrants platform over the specified 12-month period.
**Price includes GST Please note where a client or government agency has multiple Ministers or governance regimes, a separate subscription must be taken out for each entity distributing funds, relative to the Minister or reporting regime they report to. Fees correct as of March 3, 2024. Prices and inclusions are subject to change from time to time.
Inclusions
Access to the very latest version of the system at all times.
Unlimited applications.
Unlimited grant/awards/scholarships programs.
Unlimited rounds.
Unlimited number of users (including external assessors).
Unlimited contacts.
Unlimited storage space.
Unlimited training via SmartySkills, the SmartyGrants LMS.
Access to the Outcomes Engine.
Free access to weekly Q&A sessions with SmartyGrants Trainers.
Free access to bi-monthly webinars, as advertised in SmartyNews.
Free telephone and email technical support for you, your assessors and your grant applicants.
Free access to Tools and Resources located in our password-protected Help Hub to cover all aspects of grants management.
Initial set up+
Skinning – match your SmartyGrants customer-facing webpage to your website’s existing look and feel.
Onboarding consultation (up to 2 hours).
2 personalised webinars (up to 2 hours per webinar).
+Available in the first 12 months of subscription period
Add-on services
Service | Fee (AUD) |
|---|---|
RE-SKINNING/RE-BRANDING: Change of branding? We can reskin your client-facing SmartyGrants webpage to match your new look and feel. | $200 per hour. |
DATA MIGRATION / GEOCODING: Shifting historical data into your SmartyGrants account or geocoding historical records. | $1,000 + $200 per hour. |
BACKUP AND SECURE FTP: Weekly backup of all data and files related to your account, comprising of three files and access to backup files via SFTP (Secure File Transfer Protocol). | $500 per annum. |
XERO INTEGRATION: Connect to your online accounting software. | $500 per annum. |
API: Integrate SmartyGrants with other business applications (e.g. CRM/FINANCE/EDRMS). | $2,000 per annum. |
OData: Seamlessly connect your SmartyGrants data to tools like Excel and Power BI for real-time, dynamic reporting and deep data insights. | $5,000 per annum^. |
METADATA FILE EXPORT: Ability to export data from SmartyGrants and import into your chosen Electronic Document and Records Management System. | $550 for default configuration+ $200 per hour for configuration customisation. |
SINGLE SIGN ON (SSO): Allows a session and user authentication service that permits a user to use one set of login credentials (e.g. name and password) to access multiple applications. | $2000 one off set-up fee + $500 per annum. |
TRANSLATIONS: Ability for applicants to apply in a foreign language (13 additional languages supported). | $1500 per annum. |
COPY PROGRAM: Copy one or multiple SmartyGrants programs from one SmartyGrants instance to another. | $1,500 per program. |
LOCK INSTANCE: Put an entire instance "on ice" - deactivate all system-wide settings but preserve data for reference/audit purposes. | $2,000 per annum. |
VARIATIONS TO STANDARD AGREEMENT / CONTRACT: Our contract has been roadtested on hundreds of clients (it’s had many, many lawyers’ eyes cast over it). If you do feel you need to alter the standard contract, we will need to recoup our legal costs. | $2,500 flat fee. |
FEATURE DEVELOPMENT: We occasionally accept requests to undertake feature development or build product enhancements. Our decision to accept requests generally depends on the applicability of the new functionality to our wider customer base, its compatibility with our own roadmap, and its impact to the customer. | POA |
Additional Services | Fee |
SMARTYSEARCH: SmartySearch helps you promote funding opportunities to community groups and businesses in your local area efficiently and cost-effectively. SmartySearch is a customised grants database that can be seamlessly embedded in your website. Learn more by visiting http://explore.fundingcentre.com.au/smartysearch . | From $1,500 per annum. |
^ Discounts available for multiple instances as well as a bundle price available when OData is taken with Analytics.
Managed Services
The SmartyGrants team is dedicated to ensuring our software works for you. Below are some of our more common services you may want to consider.
Service | Fee |
|---|---|
FORM BUILDING: Our form builders are expert system users and experts in grantmaking. You define the fields, we build the form, you test, happy days. | $275 per hour (AUD) |
REPORT BUILDING: Our report builders are expert data wranglers. If report building is giving you indigestion, hand it over to us. | $275 per hour (AUD) |
SPECIALIST SUPPORT: We can provide a range of grantmaking support services, from review of guidelines or forms to process mapping to full-suite grants management. | $200 - $275 per hour (AUD) |
Fees correct as of January 2022. All fees include Australian GST of 10%.
Online and on-site custom training
Our online custom training costs are below (training charged hourly. We recommend initially booking between 1 and 4 hours):
1 hour (AUD $275.00) (e.g., single topic deep dive): just finished your first application form build? Walk through the results with a Trainer. Need some help managing your contact directory? We can assist. Looking for assistance with something more complex? No problems, just reach out!
4 hours (AUD $1,100.00) (e.g., multi-topic exploration): looking to cover multiple topics? We can assist. When you reach out to us, let us know what aspects of the system you are keen to cover so we can deliver the training content effectively!
On-site custom training is available if you would like to experience our high-quality training face-to-face. The same hourly training costs (above) apply to on-site training, in addition to accommodation, meal and travel expenses. To request a quote to book a custom workshop, contact our Support and Training Team.
Fees correct as of 22 May 2024.
All fees include Australian GST of 10%.
Note: All online training sessions use Microsoft Teams. If you are not familiar with Microsoft Teams, we would encourage you to watch this video to familiarise yourself with it. Check that your system meets the minimum requirements here.
An online training session will be arranged as a backup delivery option for all on-site custom training bookings. In cases where travel disruptions, illness or other circumstances prevent a face-to-face session from taking place, we can revert to online delivery if suitable.
SmartyGrants Rate Card - New Zealand
Annual Access Fee
Annual Disbursement* | Subscription Annual Fee** (NZD) | Analytics [Optional] Annual Fee** (NZD) |
|---|---|---|
Less than $30,000 | $4,350 | $2,000 |
$30,001 to $100,000 | $8,175 | $2,000 |
$100,001 to $500,000 | $13,550 | $2,500 |
$500,001 to $5 million | $22,000 | $3,300 |
$5,000,001 to $10 million | $27,125 | $4,050 |
$10,000,001 to $15 million | $32,750 | $4,900 |
$15,000,001 to $25 million | $38,125 | $5,700 |
More than $25 million | Price on application | Price on application |
*Annual Disbursement: The total New Zealand dollar equivalent of the grants, scholarship or other relevant budget that is expected to be, or has been, approved through the SmartyGrants platform over the specified 12-month period.
**Price excludes GST. GST is not applicable. Please note where a client or government agency has multiple Ministers or governance regimes, a separate subscription must be taken out for each entity distributing funds, relative to the Minister or reporting regime they report to. Fees correct as of March 3, 2024. Prices and inclusions are subject to change from time to time.
Inclusions
Access to the very latest version of the system at all times.
Unlimited applications.
Unlimited grant/awards/scholarships programs.
Unlimited rounds.
Unlimited number of users (including external assessors).
Unlimited contacts.
Unlimited storage space.
Unlimited training via SmartySkills, the SmartyGrants LMS.
Access to the Outcomes Engine.
Free access to weekly Q&A sessions with SmartyGrants Trainers.
Free access to bi-monthly webinars, as advertised in SmartyNews.
Free telephone and email technical support for you, your assessors and your grant applicants.
Free access to Tools and Resources located in our password-protected Help Hub to cover all aspects of grants management.
Initial set up+
Skinning – match your SmartyGrants customer-facing webpage to your website’s existing look and feel.
Onboarding consultation (up to 2 hours).
2 personalised webinars (up to 2 hours per webinar).
+Available in the first 12 months of subscription period.
Add-on services
Service | Fee (NZD) |
|---|---|
RE-SKINNING/RE-BRANDING: Change of branding? We can reskin your client-facing SmartyGrants webpage to match your new look and feel. | $195 per hour. |
DATA MIGRATION / GEOCODING: Shifting historical data into your SmartyGrants account or geocoding historical records. | $975 + $195 per hour. |
BACKUP AND SECURE FTP: Weekly backup of all data and files related to your account, comprising of three files and access to backup files via SFTP (Secure File Transfer Protocol). | $485 per annum. |
XERO INTEGRATION: Connect to your online accounting software. | $485 per annum. |
API: Integrate SmartyGrants with other business applications (e.g. CRM/FINANCE/EDRMS). | $1,950 per annum. |
OData: Seamlessly connect your SmartyGrants data to tools like Excel and Power BI for real-time, dynamic reporting and deep data insights. | $4,900 per annum^. |
METADATA FILE EXPORT: Ability to export data from SmartyGrants and import into your chosen Electronic Document and Records Management System. | $530 for default configuration+ $195 per hour for configuration customisation. |
SINGLE SIGN ON (SSO): Allows a session and user authentication service that permits a user to use one set of login credentials (e.g. name and password) to access multiple applications. | $1940 one off set-up fee + $485 per annum. |
TRANSLATIONS: Ability for applicants to apply in a foreign language (13 additional languages supported). | $1455 per annum. |
COPY PROGRAM: Copy one or multiple SmartyGrants programs from one SmartyGrants instance to another. | $1,455 per program. |
LOCK INSTANCE: Put an entire instance "on ice" - deactivate all system-wide settings but preserve data for reference/audit purposes. | $1940 per annum. |
VARIATIONS TO STANDARD AGREEMENT / CONTRACT: Our contract has been roadtested on hundreds of clients (it’s had many, many lawyers’ eyes cast over it). If you do feel you need to alter the standard contract, we will need to recoup our legal costs. | $2,450 flat fee. |
FEATURE DEVELOPMENT: We occasionally accept requests to undertake feature development or build product enhancements. Our decision to accept requests generally depends on the applicability of the new functionality to our wider customer base, its compatibility with our own roadmap, and its impact to the customer. | POA |
^ Discounts available for multiple instances as well as a bundle price available when OData is taken with Analytics.
Managed Services
The SmartyGrants team is dedicated to ensuring our software works for you. Below are some of our more common services you may want to consider.
Service | Fee |
|---|---|
FORM BUILDING: Our form builders are expert system users and experts in grantmaking. You define the fields, we build the form, you test, happy days. | $265 per hour |
REPORT BUILDING: Our report builders are expert data wranglers. If report building is giving you indigestion, hand it over to us. | $265 per hour |
SPECIALIST SUPPORT: We can provide a range of grantmaking support services, from review of guidelines or forms to process mapping to full-suite grants management. | $195 - $265 per hour |
Fees correct as of January 2022. All fees expressed in NZD.
Online and on-site custom training
Our online custom training costs are below (training charged hourly. We recommend initially booking between 1 and 4 hours):
1 hour (NZD $265.00) (e.g., single topic deep dive): just finished your first application form build? Walk through the results with a Trainer. Need some help managing your contact directory? We can assist. Looking for assistace with something more complex? No problems, just reach out!
4 hours (NZD $1,000.00) (e.g., multi-topic exploration): looking to cover multiple topics? We can assist. When you reach out to us, let us know what aspects of the system you are keen to cover so we can deliver the training content effectively!
On-site custom training is available if you would like to experience our high-quality training face-to-face. The same hourly training costs (above) apply to on-site training, in addition to accommodation, meal and travel expenses. To request a quote to book a custom workshop, contact our Support and Training Team.
Fees correct as of 22 May 2024. All fees expressed in NZD.
Note: All online training sessions use Microsoft Teams. If you are not familiar with Microsoft Teams, we would encourage you to watch this video to familiarise yourself with it. Check that your system meets the minimum requirements here.
An online training session will be arranged as a backup delivery option for all on-site custom training bookings. In cases where travel disruptions, illness or other circumstances prevent a face-to-face session from taking place, we can revert to online delivery if suitable.